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Records
National Summary
Almost every state and federal law includes some requirement that employers retain records demonstrating compliance with those laws. Federal laws with such requirements include everything from the Americans with Disabilities Act (ADA) to Title VII of the Civil Rights Act (Title VII). In addition to the requirements that are generally applicable, there are also laws requiring employers in certain industries or occupations to maintain additional records related to their employees. Employers must be aware of these requirements specific to their industry and any additional state law requirements as well.
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105043news.aspxRecordsNews I-9 Documentation: What Do Employers Have to Keep? 12/14/2018National
101537faqs.aspxRecordsQuestions & Answers What is the 2017 common practice for setting up employee files? 01/27/2017National
1184timesavers.aspxRecordsPolicies Access to Medical Records Policy (Standard)  National
1194timesavers.aspxRecordsPolicies Access to Personnel Files Policy (Standard)  National
102330timesavers.aspxRecordsChecklists Access to Personnel Records/Confidentiality Checklist  National
75247training.aspxRecordsHandouts All About Recordkeeping (Handout)  National
75248training.aspxRecordsQuizzes All About Recordkeeping (Quiz)  National
76504training.aspxRecordsTraining Talks All About Recordkeeping (Training Talk)  National
102331timesavers.aspxRecordsChecklists Computer System for Personnel Records Checklist  National
93497timesavers.aspxRecordsChecklists Data Backup, Recovery, and Storage Procedures Checklist  National
75554state_comparison_charts.aspxRecordsGuidance EEOC Q&A: Revisions to the EEO-1 Report  National
75555state_comparison_charts.aspxRecordsGuidance EEOC Q&A: Implementation of Revised Race and Ethnic Categories  National
75556state_comparison_charts.aspxRecordsGuidance EEOC's Instruction Booklet for the Revised EEO-1 Survey Report  National
75557state_comparison_charts.aspxRecordsGuidance EEOC's Job Classification Guide for the EEO-1 Survey Report beginning in 2007  National
98477state_comparison_charts.aspxRecordsGuidance Electronic Recordkeeping—Tips for Mastering the New Norm  National
102329timesavers.aspxRecordsChecklists Employee Records Checklist  National
91439state_comparison_charts.aspxRecordsGuidance Employee Records: Access, by State (PDF)  National
91417state_comparison_charts.aspxRecordsGuidance Employee Records: Retention, by State (PDF)  National
101381timesavers.aspxRecordsForms Employment Eligibility Verification (I-9 Form, Rev. 07/17/17 N)  National
75666state_comparison_charts.aspxRecordsGuidance Federal Register Notice Describing Revisions to EEO-1 Report (11/28/05)  National
75558timesavers.aspxRecordsForms Final EEO-1 Form, beginning 2007, Section D (SF 100)  National
80227timesavers.aspxRecordsPolicies Recordkeeping  National
81443training.aspxRecordsPowerPoints Recordkeeping and Notice Requirements  National
81445training.aspxRecordsQuizzes Recordkeeping and Notice Requirements  National
94179training.aspxRecordsAudio Presentations Recordkeeping and Notice Requirements (Audio)  National
81448training.aspxRecordsTraining Exercises Recordkeeping and Notice Requirements (Exercise 1)  National
81449training.aspxRecordsTraining Exercises Recordkeeping and Notice Requirements (Exercise 2)  National
81444training.aspxRecordsHandouts Recordkeeping and Notice Requirements (Handout)  National
81447training.aspxRecordsTrainer's Guides Recordkeeping and Notice Requirements (Trainer's Guides)  National
81446training.aspxRecordsSpeaker's Notes Recordkeeping and Notice Requirements - Script View  National
95410training.aspxRecordsHandouts Recordkeeping and Termination (Handout)  National
95411training.aspxRecordsQuizzes Recordkeeping and Termination (Quiz)  National
95409training.aspxRecordsTraining Talks Recordkeeping and Termination (Training Talk)  National
87388training.aspxRecordsQuizzes Recordkeeping Refresher  National
87387training.aspxRecordsHandouts Recordkeeping Refresher (Handout)  National
87386training.aspxRecordsTraining Talks Recordkeeping Refresher (Training Talk)  National
79247training.aspxRecordsPowerPoints Recordkeeping--Injury and Illness  National
79249training.aspxRecordsQuizzes Recordkeeping--Injury and Illness  National
79252training.aspxRecordsTraining Exercises Recordkeeping--Injury and Illness (Exercise 1)  National
79253training.aspxRecordsTraining Exercises Recordkeeping--Injury and Illness (Exercise 2)  National
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