For a Limited Time receive a
FREE HR Report "Top 10 Best Practices in HR Management." This comprehensive special report will give you the information you need to know about these current HR challenges and how to most effectively manage them in your workplace.
Download Now By NANCY HATCH WOODWARD
Contributing Editor, Best Practices in Compensation & Benefits
While the WARN Act directs employers with 100 or more employees to give 60
days' notice to employees about any plant closings or mass layoffs, there are
exceptions to the rules.
First, employers may not have any advance notice themselves that they will
have to close a plant. By and large, such circumstances apply when weather-related
catastrophes or fires strike, destroying a plant, but these aren't the only
possibilities-in the wake of Sept. 11, we are painfully reminded of other types
of tragedies that are beyond our control and that can ruin a business.
"There can be unforeseeable business circumstances that the employer could
not reasonably [predict] were going to happen and which were out of the employer's
control," notes Kevin J. Mencke, an attorney in the Atlanta office of Ford &
Harrison, LLP. "Under such circumstances, you have to give as much notice as
is reasonably practical. It is possible in these situations to give less than
60 days' notice and not violate the WARN Act."
There is also what is known as the faltering business exception, but it is
really difficult to apply. Mencke explains: "It's for times when a company may
feel it is very unwise to make an advanced announcement that it is shutting
down a facility.
The company may be worried that, if it gives employees notice that it is shutting
down in 60 days, employees may sabotage the business or suddenly file numerous
workers' compensation claims. Or the company may be in the middle of being sold
and is afraid that announcing the shutdown would cause the company to falter
even more. Or it could be trying to seek capital to keep the business going,
and if it gives WARN notice, it may not be able to get the investors the company
needs."
All these examples are reasons why it may make sense for the company to not
give notice but rather go ahead and close the plant and pay employees for an
additional 60 days. "Even though this is not specifically provided for under
the regulations or the Act," says Mencke, "it can work in the employer's favor.
Just remember, however, that if you don't give 60 days' notice, you are liable
for giving employees the 60 days of wages and benefits that they would have
received had they continued to work for the normal notice period."
There is one other piece to this practice as well. "If you don't notify the
state or local government 60 days in advance, you can be fined up to $500 a
day for each day you were short. "Now that comes to $30,000, but it may be worth
it to the company to pay the fine, because they may save the money in other
ways," Mencke says. In addition, he points out that "typically, we just don't
hear of the government imposing that fine very often, as long as the employees
are taken care of."
Be careful, warns Mencke. "An employer may think, 'Well, if I lay off 20 today,
and 20 in a couple more weeks, and then 20 after that, I am not going to be
trigger the WARN Act.' But that's a trap for the unwary."
Best advice? Check with your organization's legal counsel before making a decision
on how to proceed.