[in Your State]
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Records
 
 
National Summary

There are a wide range of federal and state laws that require employers to retain employee records for a specified period of time. Federal laws with such requirements include everything from the Fair Labor Standards Act (FLSA) to Title VII of the Civil Rights Act of 1964, as amended in 1991. The records that must be kept include everything from wage and hour information, I-9 forms, and records related to job applicants. In addition to the requirements that are generally applicable, there are laws requiring employers in certain industries or occupations to maintain additional records related to their employees. Employers must be aware of requirements specific to their industry and any additional state law requirements as well.


 
Summary for [Your State]

 
 
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TypeTitleDateState
1184timesavers.aspxPoliciesAccess to Medical Records (Standard) National
1194timesavers.aspxPoliciesAccess to Personnel Files (Standard) National
18311timesavers.aspxChecklistsAccess to Personnel Records/Confidentiality Checklist National
75248training.aspxQuizzesAll About Recordkeeping National
76504training.aspxTraining TalksAll About Recordkeeping National
75247training.aspxHandoutsAll About Recordkeeping (PDF) National
80344faqs.aspxQuestions & AnswersCan I receive a chart on retention of HR and Payroll records, that could be applications, payroll records, 401k, time cards, etc. National
75554state_comparison_charts.aspxGuidance DocumentsEEOC Q&A: Revisions to the EEO-1 Report National
75555state_comparison_charts.aspxGuidance DocumentsEEOC Q&A: Implementation of Revised Race and Ethnic Categories National
75556state_comparison_charts.aspxGuidance DocumentsEEOC's Instruction Booklet for the Revised EEO-1 Survey Report National
75557state_comparison_charts.aspxGuidance DocumentsEEOC's Job Classification Guide for the EEO-1 Survey Report beginning in 2007 National
1976timesavers.aspxChecklistsEmployee Records Checklist National
79438timesavers.aspxFormsEmployment Eligibility Verification (I-9 Form, Rev. 08/07/09) National
75666state_comparison_charts.aspxGuidance DocumentsFederal Register Notice Describing Revisions to EEO-1 Report (11/28/05) National
75558timesavers.aspxFormsFinal EEO-1 Form, beginning 2007, Section D (SF 100) National
80649faqs.aspxQuestions & AnswersFor EEO-1 purposes, if a workforce flucates above and below 100 employees through out the year, but as of September 30, I have 98 employees do I need to file an EEO-1 report? And say in November I go back up to 102 employees? National
81051news.aspxNewsHR Recordkeeping: Keeping What You Need for As Long As You Need It10/21/2009National
80494faqs.aspxQuestions & AnswersI am looking for information that would give me some record retention guidelines for various compensation and benefits items. National
80927faqs.aspxQuestions & AnswersI just received a subpoena from an attorney's office for a "complete set" of a former employee's personnel files. This is an issue we've never had to deal with before. What kinds of information am I obligated to provide? National
80227timesavers.aspxPoliciesRecordkeeping (Standard) National
80228timesavers.aspxPoliciesRecordkeeping (Strict) National
15791training.aspxQuizzesRecordkeeping and Notice Requirements National
15797training.aspxPowerPointsRecordkeeping and Notice Requirements National
15790index.aspxSpeaker's NotesRecordkeeping and Notice Requirements - Script View National
79247training.aspxPowerPointsRecordkeeping--Injury and Illness National
79248training.aspxHandoutsRecordkeeping--Injury and Illness National
79249training.aspxQuizzesRecordkeeping--Injury and Illness National
79251training.aspxTrainer's GuidesRecordkeeping--Injury and Illness National
79254training.aspxAudio PresentationsRecordkeeping--Injury and Illness National
79252training.aspxTraining ExercisesRecordkeeping--Injury and Illness (Exercise 1) National
79253training.aspxTraining ExercisesRecordkeeping--Injury and Illness (Exercise 2) National
79250index.aspxSpeaker's NotesRecordkeeping--Injury and Illness - Script View National
18310index.aspxChecklist OverviewRecords National
1982state_comparison_charts.aspxGuidance DocumentsRecords, by State National
8291timesavers.aspxFormsRequest for Days Off National