Important Points of a Travel Policy

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It is important for every company to have a travel policy in place. The travel policy covers the employee for all reasonable business expenses incurred in carrying out work assignments such as transportation costs, lodging expenses, meals, telephone expenses, and in some cases, entertainment.

The travel policy should begin by clearly stating who is eligible or required to travel on company time, how much notice is given to employees before travel, and compensation policies pertaining to travel time.

Laws that you need to consider when constructing your travel policy are :

The Americans with Disabilities Act: Reasonable accommodations may be required for employees with disabilities who are required to travel.

Title VII: Employees protected by Title VII may have a claim if they are not offered equal opportunities to earn travel pay.

Equal Pay Act: If males and females required to travel are paid differently, the Equal Pay Act may be violated unless there is a business justification for the difference.

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The HR Library has more helpful company policy resources like these:

Business Travel Expenses Policy

On-call Pay Policy

Jury Duty (Time off Policy)

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