A promotion letter is a letter from the employer to the employee detailing the new job and its responsibilities. A promotion letter can also be a company-wide letter posted in a common area that touts the accomplishments of the employee and outlines their new responsibilities. A promotion letter insures that the employee understands their new role in the organization. The promotion letter outlines who the employee reports to, who may report to them, and their additional responsibilities and the expectations of the new position. The promotion letter should also mention the new salary if there is one. The promotion letter should be filed in the employee’s human resource file. It is also recommended that the promotion letter outline when the next performance evaluation will be. For example, sometimes the next evaluation is a year from the date of the promotion, and sometimes the next evaluation may stay on the original schedule. Get more information on promotions and promotion letters HR.BLR.com is the most complete source for practical human resources advice and plain-English compliance analysis available anywhere. No matter what the HR topic - from termination to promotion letters - you’ll find hands-on help you can count on. As the laws in different states on Human Resources get more difficult and complex, keeping current can spell the difference between success and disaster for your business. The HR.BLR.com editorial staff monitors a host of private and government sources to keep you up-to-date on all the important human resource developments. The HR Library has more helpful promotion resources like these: Performance Appraisals Promotion Policies Sample Job Descriptions