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Aliens and Immigration
National Summary
The Immigration Reform and Control Act of 1986 (IRCA) bars employers from hiring individuals, including illegal aliens, who are not legally entitled to work in the United States. Employers must verify that individuals are eligible to work by obtaining an Employment Eligibility Verification Form, known as Form I-9, and inspecting the required supporting documents at the time of hiring. I-9 forms must be retained for 3 years after the worker is hired or for 1 year after termination, whichever is longer. IRCA prohibits employers from discriminating in hiring, firing, recruiting, or referring on the basis of national origin or citizenship status. It is also illegal to retaliate against an employee who has filed a discrimination charge. This provision applies to employers with four or more employees.
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81006faqs.aspxQuestions & Answers Is it true that we do not have to reverify Permanent Resident Alien Cards?10/20/2009National
80645faqs.aspxQuestions & AnswersAn employee had been here working as a permanent resident with a green card. He has now become a U.S. citizen. Do I change his I-9 form to reflect his new status?09/01/2009National
82134faqs.aspxQuestions & AnswersAn employee presents a valid driver's license and social security card for I-9 purposes. Does the employer have to "reverify" the license if it expires?04/20/2010National
85041faqs.aspxQuestions & AnswersCan an employee use a P.O. Box instead of a physical address on an I-9 form?01/31/2011National
82286faqs.aspxQuestions & AnswersCan the reviewer of an I-9 Form be the same as the employee ( ie. the employee is the HR person)?05/13/2010National
82254faqs.aspxQuestions & AnswersDo any states mandate that we take copies of I-9 documentation?05/11/2010National
82543faqs.aspxQuestions & AnswersDo unpaid interns need to complete I-9 forms? Is it a good idea to put interns into payroll system even if they're not being paid?06/21/2010National
87006faqs.aspxQuestions & AnswersDo you have a sample immigration policy for use by managers and employers?04/18/2011National
79439timesavers.aspxFormsEmployment Eligibility Verification (I-9 Form, Rev. 08/07/09) National
83676faqs.aspxQuestions & AnswersFor change of name only, is it beest practice to have employee fill out new I9 form?11/04/2010National
77542state_comparison_charts.aspxGuidance DocumentsHandbook for Employers, Instructions for Completing the Form I-9 (USCIS) National
80330faqs.aspxQuestions & AnswersHow do I update/revise the I-9 Form?07/26/2009National
82572faqs.aspxQuestions & AnswersHow do we complete I-9 forms for remote workers located at various sites across the country?06/22/2010National
80695faqs.aspxQuestions & AnswersHow long do you have to keep I9 forms on file for terminated employees?09/10/2009National
80737faqs.aspxQuestions & AnswersHow long does an employee have to contest an E-Verify "tentative non-confirmation" letter from DHS?09/11/2009National
82546faqs.aspxQuestions & AnswersHow long is the time period for an H1B transfer?06/21/2010National
90675faqs.aspxQuestions & AnswersHow often should employees renew their I-9 forms?12/30/2011National
81712faqs.aspxQuestions & AnswersI recently assumed an HR job. During an audit of my Form I-9's I found that the former HR Director did not complete them properly. How should I handle this?02/10/2010National
81750faqs.aspxQuestions & AnswersI recently started an HR job for a new employer. During an audit of the Form I-9s I found that the former HR director did not complete them properly. How should I handle this?02/15/2010National
82277faqs.aspxQuestions & AnswersI'm conducting an I-9 audit and have found that several date versions have been used. For example: the hire date is 9/11/07 and the I-9 version is 5/31/05 and expires 3/31/07. What is the recommended action when 05/12/2010National
83670faqs.aspxQuestions & AnswersIf a social security card has stated "Valid for work only with INS Authorization" will a Permanent Resident Card suffice for authorization to work?11/04/2010National
82168faqs.aspxQuestions & AnswersIf an employee presents a valid driver's license and Social Security card for I-9 purposes, is the employer required to "reverify" the driver's license if it expires?04/26/2010National
90625faqs.aspxQuestions & AnswersIf we hire an employee who works remotely in another state, how should we verify the I-9 information when there will be no manager on site?12/16/2011National
83552faqs.aspxQuestions & AnswersIf we use E-Verify do we have to keep copies of documents that employees provide?10/18/2010National
89044timesavers.aspxPoliciesImmigration (Standard) National
77833training.aspxQuizzesImmigration and Hiring National
77832training.aspxHandoutsImmigration and Hiring (Handout) National
77831training.aspxTraining TalksImmigration and Hiring (training talks) National
15883timesavers.aspxPoliciesImmigration Law and I-9 FAQ National
88948faqs.aspxQuestions & AnswersIs it acceptable to have a faxed or scanned copy of documents provided for the I-9 form?07/21/2011National
80628faqs.aspxQuestions & AnswersIs the employer required to get an updated permanent resident card upon expiration?08/28/2009National
78334timesavers.aspxPoliciesMismatched Social Security Numbers (Progressive) National
78333timesavers.aspxPoliciesMismatched Social Security Numbers (Standard) National
78332timesavers.aspxPoliciesMismatched Social Security Numbers (Strict) National
76981timesavers.aspxChecklistsNo-Match Letter Checklist National
1327state_comparison_charts.aspxGuidance DocumentsPermanent Employment of Workers Based on Immigration National
85672faqs.aspxQuestions & AnswersWe are a Federal Contractor. When complying with the I-9 regulations we are currently “re-verifying” everyone as there documentation expires. Is this correct?02/24/2011National
81560faqs.aspxQuestions & AnswersWe have an employee here on an L-1B visa. The employee wants to get Permanent Resident status but we do not want to petition on his behalf. Does he have to work continually while he applies for a green card?01/19/2010National
80997faqs.aspxQuestions & AnswersWhat are an employer's obligations with respect to verifying employment authorization documents, such as a Social Security Card?10/19/2009National
83583faqs.aspxQuestions & AnswersWhat are the required federal tax deductions for an OPT visa? 10/21/2010National
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