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Deductions from Pay
National Summary
The federal law on deductions from pay contains few restrictions when compared to the laws in many states. Under federal law, almost any deduction is permitted, even if it reduces the employee's pay below the minimum wage in some cases. Certain deductions may specifically reduce pay below the minimum. However, there are a number of deductions that may not be made if they result in pay that is less than the minimum wage. These rules apply only to nonexempt employees who are covered by minimum wage requirements. In general, deductions from pay should be made only where required by law or authorized in writing by the employee.
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95265news.aspxNews 10 Sins of Employee Wage and Hour Video: Sin #6 – Inappropriate Deductions from Pay 04/23/2014National
83717faqs.aspxQuestions & Answers An exempt employee took 2 half days off. Do we have to deduct 4 hours vacation for each day? This will leave him only 4 vacation days left. 11/11/2010National
85676faqs.aspxQuestions & Answers Can vacation pay be withheld at termination until equipment is returned (NJ, PA, MD & DE)?. 02/24/2011National
82452faqs.aspxQuestions & Answers Can we dock a salaried employee's check because he was out for more time than he had paid leave available? 06/08/2010National
81868faqs.aspxQuestions & Answers Can we take 401k and flexible spending account deductions from a final paycheck in the states of California, Arizona, Washington, Minnesota, Iowa, Illinois, Oklahoma, Texas, Louisiana, Missouri, and Arkansas? 03/08/2010National
80930faqs.aspxQuestions & Answers Can we withhold commissions from sales people who refuse or fail to use the required recordkeeping system? 10/07/2009National
93433faqs.aspxQuestions & Answers Can you deduct from an exempt person's salary for loss, damage, or unauthorized expenses? 04/17/2013National
16611timesavers.aspxPolicies Deductions from Pay (Alternative or Additional)  National
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2282state_comparison_charts.aspxGuidance Deductions from Pay/Garnishment, by State  National
91358state_comparison_charts.aspxGuidance Deductions from Pay/Garnishment, by State (PDF)  National
10234timesavers.aspxChecklists Disciplinary Deductions Checklist  National
81433faqs.aspxQuestions & Answers If an exempt employee wants to take a week off but only has 3 hours of PTO left, can I dock the employee's salary for the remaining 4 days and 5 hours (assuming no work is done)? 12/22/2009National
93125faqs.aspxQuestions & Answers In regards to the retroactive increase in the Transportation Benefit Exclusion for 2013, is it necessary to re-issue W-2s? 02/18/2013National
81199faqs.aspxQuestions & Answers In the states of CA, FL, and GA, is it legal to deduct negative vacation balances from an employee's final paycheck? 11/12/2009National
1192timesavers.aspxPolicies Payroll Deductions (Standard)  National
1565timesavers.aspxForms Training Expense Agreement  National
92665faqs.aspxQuestions & Answers We have decided to close the day after Thanksgiving. I know we cannot dock exempt employees' pay, but can we require them to use vacation or PTO? 11/19/2012National
95174news.aspxNews Were deductions from final paychecks legal? 04/04/2014National
93083faqs.aspxQuestions & Answers When an employee makes unauthorized or fradulent charges on a company credit card provided for business use can we deduct the amount owed and a processing fee? 02/07/2013National
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